The following is an outline of the Fan Meetup application guidelines and rules for Animethon 2026. Please read over all the details before submitting your Fan Meetup.
For general Animethon policies, please see Animethon 2026 General Policies.
Age & Identification
- You must be 16 years of age or older, as of August 6, 2026
- Your legal first and last name on your application must match the identification you will use to verify yourself upon Fan Meetup check-in
Acceptable Identification:
- Government-issued photo ID (driver’s license, identification card, passport)
- High school ID / Post-secondary ID
Co-host
- You may have ONE assistant host (co-host) to help run your Fan Meetup. Your co-host must follow the above name and age rules. You are responsible for the accuracy of these details.
- Should you require a change to your co-host after the application form has closed, you must notify Animethon Fan Meetup Staff by email (community@animethon.org) no later than July 10, 2026.
Application Process
The deadline for Fan Meetup applications will be June 30, 2026 by 11:59 PM Mountain Standard Time.
- A confirmation email will be sent to your email address provided on your application. You are responsible for reviewing this email and ensuring the application is accurate.
- If any changes are required to your application, please email Animethon Fan Meetup Staff by email (community@animethon.org) by July 5, 2026.
- A Fan Meetup application does not guarantee your Fan Meetup will be accepted.
- An acceptance, waitlist, or rejection email will be sent to you within 5 business days after the application deadline.
- If accepted as a Fan Meetup host, a complimentary 3-day event pass will be provided to you (and your co-host if applicable). Details on how to pick up your pass will be sent via email closer to the event.
- This complimentary pass will have the same benefits as a 3-day event pass.
- If accepted as a Fan Meetup host, a complimentary 3-day event pass will be provided to you (and your co-host if applicable). Details on how to pick up your pass will be sent via email closer to the event.
- Animethon has the right to change details of your application to ensure the Fan Meetup is accurately described to Animethon 2026 attendees. You will be notified if changes are made.
Scheduling
- Animethon will attempt to, but cannot guarantee your Fan Meetup will be scheduled in a room and timeslot with the same preferences on your application.
- You must be available for the full duration of the availability block checked off on your application, except for stated conflicts.
- Fan Meetup time change requests contrary to your submitted availability will not be accepted without good reason.
- Please be on time to your Fan Meetup. You are allowed to set up 15 minutes before the start time of your Fan Meetup and 15 minutes after the end of your Fan Meetup to clean up.
- If you require additional time to set up your Fan Meetup, this must be indicated on your application form, otherwise additional time requests may not be honored.
- If you are no longer able to run a Fan Meetup, you must inform Animethon Fan Meetup Staff (community@animethon.org) by email no later than June 20, 2026.
Fan Meetup Content
Fan Meetups are considered by order of application, content, level of detail provided, and degree of engagement with the audience.
The following are absolutely NOT allowed in any Fan Meetup:
- Showing explicit or mature content or gore. Fan Meetups take place in a public area, and must be appropriate for all ages.
- Gifting or rewarding food and drink prizes, or any other consumable prizes.
- Climbing on the Edmonton Convention Centre structure, or sitting on ledges where it is possible to fall.
Equipment
- Animethon will not provide laptops, speakers, microphones, props, or other equipment for Fan Meetups. You are responsible for bringing whatever you require for your Fan Meetup.
- Animethon will not provide internet connectivity. If you require an internet connection, you are expected to use the public WiFi or your own personal internet source.
- Fan Meetup wayfinding signage will be placed in the pedway-level corridor, and outside where the Fan Meetups take place.
- A staff member from the Animethon Community Team will be available before each Fan Meetup to assist with setup. If any issues occur during your Fan Meetup, Edmonton Convention Centre Security is available during the entirety of Animethon weekend. If you have any special requests, please let Fan Meetup staff know first at community@animethon.org.
Fan Meetup Host Conduct
- You must follow the above Fan Meetup Guidelines and Rules.
- You must also follow the Animethon 2026 General Policies.
- Please note that no signage advertising your Fan Meetup will be allowed to be posted on the walls or doors of the Edmonton Convention Centre due to building regulations.
- Other conduct that will not be tolerated are:
- Promoting discrimination.
- Attacking the character or personal dignity of others.
- Soliciting or sale of any products or services.
- Failure to abide with proper Fan Meetup Host conduct may result in a ban from running future Fan Meetups and Panels at any Animethon or ASAPA events.
- Should your Fan Meetup be accepted, feel free to post on social media promoting your Fan Meetup. Fan Meetup times will be updated when the schedule is ready (usually by mid to late July).